Assembling A Collaborative Team - Other - Page 89
82
Handover Strategy
The actions required as a project nears completion and in the post-handover
period are covered in the Handover Strategy. This strategy also considers work
required in the earlier stages to facilitate these activities. Early agreement of the
Handover Strategy is necessary to ensure that the Schedule of Services reflects
the required tasks and that the fees of the various parties have been properly
considered. The Handover Strategy also frames the tasks that the client wishes
to be undertaken during the in-use period. To successfully carry out these tasks
may require certain aspects to be undertaken as the design and construction
progress or may dictate the way that information is structured and developed
for use post occupancy.
Cost Information
Bills of quantities used to be commonplace but are now less frequently used.
Pricing schedules, which are typically non-contractual, have replaced bills
of quantities on certain projects. These may or may not include quantities.
If they do include quantities, the logic is generally to obtain tenders from each
contractor based on that information although the successful contractor is
typically required to take the cost risk based on ‘specification and drawings’.
This is typical on design and build contracts and also on certain forms of
traditional JCT contracts. Consideration of this risk factor is important for the
lead designer, particularly where the procurement route is design and build.
In order to assist in the transfer or management of risk, the lead designer may
wish to collate a design status schedule, based on information provided by other
members of the design team, for inclusion as part of the tender to convey the
current status of the design to the contractors tendering for the project.
Collaboration
Collaborative contracts are becoming more commonplace and are considered
further in Chapter 10. However, it is important for the project lead, lead designer
and construction lead to consider how any collaborative processes might be
backed up in any Schedules of Services that are created or to consider the
implications that any collaborative contracts, such as PPC2000, NEC3 or JCT’s
Constructing Excellence contract, may have for the working methods of the
project team and include any findings as part of the Communication Strategy
within the Project Execution Plan.
www.ribaplanofwork.com
